Collections Agreement


  • We will need to collect personal information about you.
    Personal information may range from the sensitive (e.g. relevant medical history or criminal history) to the everyday (e.g. address and phone number). We may collect the opinions of others about your work performance your work experience and qualifications, aptitude test results and other information in connection with your possible work placements.

    We will only collect information that is reasonably necessary for the performance of our functions or activities. We do not collect or use personal information for the purposes of unlawful discrimination. We do not collect personal information just because we think it could be useful at some future stage if we have no present need for it. We do not routinely conduct criminal history checks and only do so in order to obtain relevant criminal history with regard to particular jobs you are offered or for which you are shortlisted.

    Who will be collecting your personal and sensitive information
    Your personal information will be collected by Optimal Recruitment PO Box 1603 Warriewood NSW 2012 for its own use.

    Your personal information will be held by Optimal Recruitment, PO Box 1603 Warriewood NSW 2102. Some of your personal information may be held on portable devices such as mobile phones, laptop computers or in diaries operated and held by our staff members.

    How to contact us
    If you wish to contact us about your personal information you should contact Caroline Harrison, Director or Julie Lawther, Director during normal office hours which are Monday to Friday 9am to 5pm on 0478 559 817 or 0422 515 596.

    Personal information about you that we collect from others
    We collect personal information about you from other people including referees, previous employers, professional registration authorities, educational institutions, who may be in a position to provide us with information that we may use to assess your suitability to be placed in or continue in positions that you may be offered. If we reasonably believe that your being in, or remaining in, a position might present a risk to your health and safety or to that of others for whose health or safety we are responsible, we may collect relevant personal information (including health information) that will allow us to manage that risk.

    Legal requirements for personal information
    The following Australian laws require or authorise our collection of personal information from you:
    • Migration Act 1958 (C’th) and Migration Regulations 1994 (C’th);
    • Private Employment Agents (Code of Conduct) Regulation 2005 (Qld);
    • Australian Taxation Office

    If you do not give us all or part of the information we need

    • we may be limited in our ability to locate suitable work for you;
    • we may be limited in our ability to place you in work;
    • we might decline to represent you in your search for work or put you forward for particular positions.

    Your personal information will be used in connection with:

    • our assessment of your suitability for registration with us;
    • the necessary validation (including from appropriate third party sources) of your resume, c.v., nominated references, or stated qualifications, experience, training or abilities. Where we require third party validation we will tell you how we propose to obtain it;
    • your actual or possible work placement;
    • your performance appraisals;
    • any test or assessment (including medical tests and assessments) that you might be required to undergo;
    • our assessment of your ongoing performance and prospects;
    • our identification of your training needs;
    • suggestions we may make to you, whilst you remain registered with us, for further training in connection with work of the type that you are seeking through us;
    • any workplace rehabilitation in which you and we are involved;
    • our management of any complaint, investigation or inquiry in which you are involved;
    • any insurance claim or proposal that requires disclosure of your personal or sensitive information;
    • any reference that we may give concerning your work;
    • our statutory compliance obligations;

    Your personal information may be disclosed to…

    • potential and actual employers and clients of Optimal Recruitment, PO Box Warriewood NSW 2013
    • referees;
    • a person who seeks a reference about you;
    • our insurers;
    • a professional association or registration body that has a proper interest in the disclosure of your personal and sensitive information;
    • a Workers Compensation body;
    • a parent, guardian, holder of an enduring power of attorney (or like authority) or next of kin whom we may contact in any case in which consent is required or notification is to be given and where it is not practicable to obtain it from or give it directly to you;
    • any person with a lawful entitlement to obtain the information;

    Disclosure of your personal information to overseas recipients
    We are not likely to disclose your personal information to overseas recipients unless enforced by Australian law to do so. Your personal information will only be disclosed when you have given written permission to do so, naming the person who will be collecting the information , company details, telephone number, email address and any other contact details that you supply. Our Privacy Policy contains information about how you may access personal information that is held by us and seek correction of that information.

    Electronic Transactions.
    We conduct transactions electronically as well as in hard copy and by face to face measures. It is important that you understand that there are risks associated with the use of electronic technologies and the use of the internet and you should take all appropriate steps to protect your personal information. Please see our Privacy Policy for further information.

    Consent in cases where required; I of who can be identified by [Reference document against which identification can been confirmed] have read and understood each of the statements in this Collection Notice and Consent to Electronic Transactions and have had sufficient opportunity to read and understand your Privacy Policy I voluntarily consent to:
    1. personal information about me being collected by you as indicated above;
    2. personal information about me being used as indicated above;
    3. personal information about me being disclosed as indicated above;
    4. engaging in electronic transactions with regard any matter connected with the purposes for which my personal information may be used or disclosed as indicated above.